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Prior Learning Assessment and Recognition Policy-Procedure

Prior Learning Assessment and Recognition for Domestic Students Only

Authority
The Registrar and the department or program chair are responsible for the overall evaluation of non-C.C.E.C. credits, subject to established policies.
Exceptions to the established policies may only be granted by the Dean or the President.
Responsible Authority: Dean, Academic Development
Approval Authority: President's Executive Committee

PURPOSE: To establish a process to award academic education credits earned by students through recognition of subjects or courses completed via C.C.E.C. or other designated institutions.

Transfer credit refers to the course equivalencies granted towards a program of study based on acceptable academic diploma/certificate or diploma level course work from an accredited post-secondary institution. Advanced standing and transfer credit may also be granted for some standardized advanced secondary school programs.

In accordance with faculty legislation, credit from institutions other than C.C.E.C. may be transferred to the C.C.E.C. record only if it relates to documented prior learning or experience.

Value: The credit may have a time discount, or a fee discount, or both for up to the total number of hours for a related subject. For example, if you are an RCIC, you may be eligible for a tuition discount in the range of $500-800 CAD, and three subject attendance waivers.

Policy on the transfer of course credit

1. Advanced Standing is placement to a certain level in a subject area granted to students on admission. The department concerned examines the applicant’s previous education record/work or asks him/her to take a challenge test, and then places the applicant at a certain level in the sequence of courses in the department. Prerequisite status in a department means that the C.C.E.C. prerequisite for a course/subject will be waived to enable the student to go on to more advanced work in that discipline.
   
2. Courses from C.C.E.C.’s diploma programs may be considered for transfer credit when completed and approved by a designated authority.
   
3. C.C.E.C. reserves the right to assign, or not to assign transfer credit in any situation.
   
4. Credits for short-term courses may not be transferred from another institution. 
   

Non-C.C.E.C. credit is awarded based on specific requirements:

1. Credit must be awarded from an official college or university transcript, from an official Advanced Placement or International Baccalaureate test score report, or from an official document considered equivalent to a transcript by the Registrar.
2. Courses from accredited and C.C.E.C. approved institutions are considered for transfer credit when successfully completed with a grade of 70% or higher.
   
3. In cases where the grading scheme for an accredited institution differs from C.C.E.C.’s grading scheme, and a relevant grade translation is not provided with the official transcript, grades will be translated into the equivalent C.C.E.C. grades. Eligibility for admission and transfer credit will be assessed on the translated grades.
   
4. Prior Learning Assessment and Recognition (PLAR) credits: Credits granted by another institution on the basis of PLAR are not transferable to C.C.E.C.
   
5. Courses must be appropriate to C.C.E. College, comparable in quality to those offered at C.C.E.C, and students must achieve a grade of B or better.
   
6. Courses taken in a continuing education program are not considered for credits.
   
7. The total number of non-C.C.E.C. credits (either transfer credits or credits taken on Letter of Permission) may not exceed 3 subjects in any given diploma program. Specific diploma/certificate requirements may mean that not all transfer credits awarded are applicable to a diploma/certificate program.
   

Changes to Transfer Credits:

1. If a student transfers to a different program, the transfer credits assigned on admission may not all apply to the new diploma/certificate program. It is the student's responsibility to discuss his or her academic program requirements with an academic advisor and to notify the Registrar's Office of any program changes.
2. Transfer credits are determined in accordance with the policies and regulations effective at the time the admission decision is made. Subsequent changes to policies and regulations will not affect a previously determined transfer credit assessment. Normally, once transfer credits have been awarded and applied to a student’s C.C.E.C. academic record, they cannot be removed from that record.
3.  Assignment of transfer credits for courses completed more than 5 years ago will not be considered.
   

Canadian Universities:
All university-level credit courses that have been completed at an accredited Canadian university, that are academic in content, and in which a minimum grade of 70% has been achieved will be recognized for credit at C.C.E.C.

Canadian Community Colleges, Private Career Colleges, and Colleges of Applied Arts & Technology in Canada:
Applicants who have completed at least one year (two terms) in a Canadian community college or an Ontario College of Applied Arts and Technology with a cumulative average of 65% will be considered for transfer credit consideration, as follows:

• C.C.E.C. has several Articulation Agreements and MOUs which outline specific required grades, transfer credits to be awarded and diploma/certificate completion requirements.
  
• The terms of an Articulation Agreement may supersede general transfer credit policy. Outside of an Articulation Agreement, individual courses and programs which are academic in nature will be considered for transfer credit. A minimum 70% average is required in any designated college course to be considered for course-by-course transfer credit assessment.
  
• Applicants who have completed less than one year of designated college will be assessed for transfer credit eligibility on an individual basis.
  

Private or Career Colleges:
Although many private/career colleges are registered with the Ministry of Education, most offer specific applied (non-academic) career training. C.C.E.C. does not grant transfer credit for programs completed at private/career colleges unless C.C.E.C. has an Articulation Agreements and MOU in place with that college or this condition is waived by the C.C.E.C. designated authority.

Procedures:

​

• Students must be enrolled and accepted for admission at C.C.E.C. for the given diploma program to request credit evaluation/assessment
• Requests for a reassessment of transfer credits must be received by the Office of the Registrar in writing after admission offer has been accepted, and before the end of the academic year/period of study in which the student is admitted.
  
• ​For non-C.C.E.C. credit transfer assessment, a one-time non-refundable credit assessment fee of CAD $50 will be applied and must be paid with assessment application
  

Students can normally expect a response from the Office of the Registrar within 10 working days from the date the assessment is submitted.

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